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Manage user groups

Modified on Fri, 25 Nov 2022 at 11:18 AM

In Aico, users with identical user rights can form a user group.

When you create a user group, you will assign roles to that group. Once you have given the user group roles, you join individual users to the user groups. These users will then automatically inherit those roles.

Create the user group

To create a user group, follow the steps below:

1. On the Users tab, click New User Group in the top left of the page.

2. In the New User Group view, fill out the following data:

  • Account Name: Name of the user group.
  • Full Name: Full name of the user group.
  • Email: User group's e-mail address. All notifications are sent to this email address.
  • External ID: An external ID, if used by the company.
  • Date Input Format: Not applicable for user groups.
  • Active: If you select Yes, the user group can be assigned tasks in the workflow. If you select No, the user group can't be selected in any of the workflows.
  • Workflow Selectable: If you select Yes, the User group will be selectable in the workflow.  If you select No, the User group can still be used as a template to assign or remove roles from groups of Users but they will not appear in the workflow as a selectable preparer/approver etc.

3. Click Create.

Add roles to the user group. 

Roles are assigned to the user group in the same way as to an individual user (see manage user roles). When a User is added to a user group they will automatically inherit the rights of the group. An individual user can be a member of multiple user groups.

Link users to the user group.

Add the Users to the User group with the Add Users button they will inherit the roles set for the group.

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