This article will show you how to create and submit a new manual payment. 

Opening a new manual payment

1. On the top left-hand side of the screen, you will see an Actions tab. Click on the down arrow.

2. Select New document from the drop-down list.

This will open a blank document. To create your new payment, you need to work through the options from the left-hand panel.

3. First, select your company from the Company Code drop-down list.

4. Choose the payment type from the Document template drop-down list.

5. Complete the required data depending on your selected document template. Fields marked with an * are mandatory. These will be set up as per your company policy.

6. Click on the plus signs in the middle panel to add any required comments and/or attachments.

7. Select the payer bank account from the drop-down menu.

8. Click Validate to check if all required data is filled out correctly.

Validation Errors

Aico can be configured to any specifications required by your company. Below, we have listed some of the most commonly configured settings that can return validation errors.

If you have not completed a mandatory field, the relevant line will be highlighted.

If there is missing or invalid data, you will be given more information across the top of the screen in a yellow bar.

You may also get Header-specific area errors, such as an invalid IBAN.

You may also get an error relating to Payment details. In the example below, you cannot send both a message to a beneficiary and a payment reference to the bank, so again an error message is generated.

Complete the fields as requested and press Validate again.

After validation

Once the validation has been completed successfully, you can perform a number of other actions on the document.

These actions include:

• Save as draft. Only the creator can see and edit a draft and it is unavailable to other users in the system.
• Save to create a payment. This generates a unique reference number for the document.
• Click Submit to send the payment for approval.