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Introducing Currency Amount Groups

Modified on Mon, 03 Apr 2023 at 02:11 PM

Currency amount groups can be used in several places in Aico. The most common use cases are:

  • To set approval limits in different currencies which can then be assigned to individual Users.  For example, As Approver 1 Jane Doe can approve up to EUR 500,000 whereas John Smith can only approve up to EUR 250,000
  • To determine the number of approvers required for an Aico document.  For example, if the document amount is over USD 500,000 it requires one approver whereas if it is over USD 1,000,000 it requires two approvers.
  • To restrict the ability of a role to transfer the document to the ERP. For example, if the document amount is over GBP 500,000 then the creator cannot transfer (post) this before it is approved, whereas if it is below GBP 500,000 then it can be transferred before approval.

 

On the Groups tab, you can manage the currency amount groups. The values are set per currency.

You can either:

1. Click on the group you want to manage

2. Create a new group

In the individual group pages, you can:

3. Edit the group details

4. Add or remove Group Values

5. Save or delete the group

Note: Use the export/import to bulk maintain groups in Excel.

Your system is set up with one "Default approval limit group" without an upper limit (the amount is set to -1). You should not change this approval group but you can add new groups to meet the needs of your organisation.

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