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Adding row data to your first journal

Modified on Thu, 17 Nov 2022 at 02:44 PM

When you are creating your first journal, not only will you have the header section, where you will add in details such as the company code and posting date (covered here) but you will also have row data at the bottom of your screen where you will add the accounting segments configured for your ERP.

This is where you will set the accounts and amounts and other segment data required for your journal entry.

Where configured, these segments can have drop-down arrows where you can bring up lists of data. For example, if you click on the arrow under Accounts, Aico will bring up a list of available accounts for you to choose from.

Validation Errors

There are three main types of validation errors for row data.


1 Invalid data

2 Missing mandatory data

3 ERP errors


1. Invalid data.

If there is invalid data, such as a mismatch in the amounts in the Debit and Credit columns, you will be given more information across the top of the screen in a yellow bar. 

2. Missing mandatory data

Fields marked with an * are mandatory. If you have not completed a mandatory field, the relevant line will be highlighted.

3. ERP errors

Some errors will be a result of incorrect data being sent back from the ERP.

 Hover over the box containing the error to reveal the detail of the message being returned by the ERP. The box will be yellow and have a red corner.

Complete the fields as requested and press Validate again.


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