How to manage admin user rights in System Manager : Aico

Manage administrative user rights

Modified on Wed, 03 May 2023 at 03:03 PM

There are two types of system administrators in Aico:

Global system administrators have unlimited rights to all systems and administrative areas.
System administrators manage the content in a single Aico system and can also be restricted in what administrative tasks they can perform.

This article covers how to:

Add system administrator rights
Remove system administrator rights
Manage visibility of tabs for system administrators
Promote a system administrator to a global system administrator
Remove global system administrator rights

Add system administrator rights

To be able to add or remove system administrators, the user must be a global admin.

1. Go to system manager - Systems tab

2. Select the Aico system and click on it

3. A list of admins will be loaded on the right side of the page

To add a new system administrator, click on the user selection box in the list below (1). You will be presented with a list of all system users. You can search for specific users by typing in the filter. Click on the name you want (2).

Choose the user you want to add as a system administrator and click out of this dialogue box. A new Add button will become visible next to this input. After pressing it (1), this user will be added to the list of system administrators.

Remove system administrator rights

To remove a user as a system manager, on the same page as the list of users, click the red cross button. This will remove the user from the system administrator list.

Note: Some users have a white cross instead of red, these are global system administrators, and their rights must be revoked differently. You can read more about that below.

Manage visibility of tabs for system administrators

To manage the visibility of tabs and to assign administrative user rights in the Aico web client, follow the steps below:

1. On the Users tab, select a user who is set up as a system administrator.

2. Click the user account in the left panel. The user account opens for editing.

3. on the right side of the page, click Manage Admin Rights. A new page opens, listing all the available tabs and administrative user rights.

To set the rights to access certain System Manager tabs and perform certain administrative actions in Aico web client, select and/or clear the checkboxes. For example, you can define if the selected system administrator can access the Users tab which would allow them to create and edit Users and User groups.

Super user mode and shared dashboard editing are rights that an Administrator can be given in the Aico web client.

4. Click Save.

Warning! Only Global administrators can add new System Administrators and promote existing System administrators to be Global administrators.

See our Super User mode and Dashboardarticles for more information.

Promote a system administrator to a global system administrator

To promote a system administrator to a global system administrator, follow the steps below:

1. On the Users tab, select a system administrator

2. Click the user account in the left panel. The user account opens for editing.

3. Click Manage Admin Rights. The Admin rights page opens.

4. Click Make global admin. The selected user is now promoted to a global system administrator.

Warning! Once you are a global admin, you will no longer see this admin rights page, as a global admin is not restricted in any way..

Remove global system administrator rights

To remove global system administrator rights, follow the steps below:

1. Click on the Users tab

2. Select a global system administrator and click the user account in the left panel. The user account opens for editing.

3. Click on Manage Admin Rights to open the Admin rights page.

4. Click Remove global admin rights. The selected user will no longer have either global or system administrator rights. You will have to add them as a system administrator again, following the instructions above.