Getting started with Aico
- Logging into Aico for the First Time
- Creating your first journal
- Creating your first request
- Creating your first payment
- Creating your first Intercompany Invoice
- Working with Closing Tasks
Working with Journals
- An overview of Aico journals
- How to create a manual journal
- Create a journal by copying existing journals
- Import new journals from Excel
- How to import multiple journals from one Excel spreadsheet
- What are recurring journal entries?
- How to create Recurring Duplicate Journal entries
- How to create Recurring Allocation journal entries
- Create recurring journals with automatic reversals
- Reversing documents
- Import data to existing journals
- Working with Reconciliations
- Basic settings in Aico documents
- Excel Support
- An overview of Aico Dashboards and Lists
- How to use lists in Aico
- How to use dashboards in Aico
- How to use charts in a dashboard
- Dashboards: Advanced Settings
- Manual closing tasks
Users and User Groups
- Overview of Users and User Groups
- Add user accounts
- Edit user account data
- Manage user groups
- Manage user roles
- Copying roles at the company level
- Copy user roles from individual users
- Create a user report
- Manage administrative user rights
- Super user mode
- Additional super user global admin rights
- User and User group export and import
- Value sets
- Currency Amount Groups
- Mail notifications
- Tax codes
- Managing PDFs
- Users and User Groups
- Introducing Automation Manager
- Core Set Up
- Introducing task templates
- Creating task template details
- The Aico Document
- Aico document headers
- Preparer and Approver workflow settings
- Overriding parameters at a company level
- Master data export and import
- Set a custom schedule
- Dependent tasks in Aico
- How to use Smart tags in Aico
- How to add an attachment to a task template
- How to create a preparer start time
- Task Generation
- Administrative tasks
- Release notes
- Maintenance Schedule
- Support Alerts
Modified on Wed, 03 May 2023 at 11:55 AM
The Manage view is where you manage the master data.
Press the drop-down arrow to see the options:
In this view, you can see all of your task templates, and filter them.
Click anywhere on the row to open the template itself. From there you can edit any of the template properties subject to your own user roles. To find out more about using task templates in Aico, click here.
Timetables allow you to spread the workload of generating and refreshing tasks that share the same schedule group. Each schedule group you create will appear in every timetable and this allows you to set a specific start and end time for each schedule group.
For example, you might have a Monthly schedule group for your Account reconciliation documents. You can then set a different start and end time for this schedule group in each timetable. This will spread the workload on your ERP between different timezones without having to set it differently in each task.
Tasks are scheduled by associating them with a schedule group. This defines the start and end time for each task in the schedule group. Once the schedule groups have been defined, they are associated with a timetable which in turn is linked to a company.
The image below shows one example of a timetable.
When you open/edit one of the schedule groups you can add the timing details.
The company is linked to a holiday calendar which is used to determine the work day calculation.
You can override a schedule at both a task and company level and define a custom schedule but this is a more advanced function that is explained in the advanced section of the Automation manager knowledge base.
You will need to add companies specifically to Automation Manger.
Hovering on the row you want to manage. The text will turn orange. Click to go into the company itself.
Once on the company page you can see which timetable, holiday calendar, processes etc. the company is linked to.
Here you will see a list of the Automation Manager users. You can manage their roles from here, or deactivate them.
These relate to user roles. You can see who has access rights to which company.
There are filters to help you narrow down the data you are looking for.
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